No announcement yet.

How To: Host an Event

  • Filter
  • Time
  • Show
Clear All
new posts

  • How To: Host an Event

    Penned on the 14th day, 4th moon, Year Twelve of the Recent Awakenings

    To the Denizenry of Her Majesty's Castle Marrach;

    In accordance to the will of the Lord Chamberlain, and in upholding the duties charged to me as a Junior Chronicler, I hereby submit an account of How To: Host an Event.

    Six denizens, including Handmaiden Ezraella, gathered at Page Kobe's How to Host an Event seminar. It was held in the Center of the Bridge on the 10th day of the 4th moon. Four the denizens had never hosted an event, and were about to learn how to.

    Page Kobe provided the following hosting ''secrets:''
    • Have a reason and desire to plan an event.
    • Determine which kind of event to plan, and name it.
    • Contact the Chambers to make it official, reserve rooms, furniture, and get help.
    • Announce your event on the public boards two to three weeks in advance.
      • If a Guild hosts an event, its Sponsor and Patrons should be informed. Inner Bailey residents do not frequent the bulletin boards; a posting may not be sufficient in this case
    • Contact the Master Cook and the crafting guilds for supplies.
      • Cooks and the Chroniclers should be contacted two weeks ahead of time
      • the Clothiers – table cloths, napkins, streamers, designs
      • the Embinders – invitations
    • Complete your event planning, with these considerations:
      • Flowers – must be ordered up to a month ahead of time
      • Guest of Honor
      • Musicians
      • Gifts
    • Clean up after the event.
    • Receive Treasury coins by reporting who attended and assisted the event.
      • For Guild Week, denizens sent this information to Squire Dionar.
    • If you need assistance, contact the Chambers or a former host or hostess.

    The guests were invited to call out party ideas. Sera Louise suggested a Potato Party. Page Kobe conceded that, ''Any idea that a handful of people would attend is worth trying.'' For a name, he proposed, ''Drewe's and Louise's Potato Ponanza.'' What was needed for the Potato Party? Besides food and drink, sera Louise supported potato-shaped invitations. The Page reminded her to contact the Clothiers for designs, such as potato-shaped streamers or banners.

    Page Kobe explained in detail how to plan events. The first thing you need is a reason and desire to do so. When you have found the reason for your event, you will need to choose which kind of event to host. Different events could be basic socials, food and dances, masquerade socials with masks, costume parties, plays, contests, ''and so much more,'' listed Page Kobe.

    After you decide which kind of event to host, who should you contact? Master Geoffry for food and drink; the Chambers to make it official and reserve a room; the Embinders for invitations; the Clothiers for table cloths, napkins, streamers and designs; and the Chroniclers to ask them to write about it. Wines are rarely ordered for Outer Bailey Events, counseled Page Kobe. Other things to think about might be servers, musicians, a guest of honor, and flowers, although flowers must be ordered a month in advance. Remember: ''You need to post the information on the boards for everyone to see!'' He recommended doing so two or three weeks ahead of time.

    Handmaiden Ezraella suggested handing out gifts to guests. ''Gifts make everything better,'' agreed Page Kobe. If attending an event, consider bringing a gift to the host, and send them a thank you letter afterwards. ''Such is quite courteous,'' the Handmaiden added, ''and will encourage the host or hostess to hold other events more often.''

    Page Kobe advised to clean after events. Sera Louise imagined out loud ''There could be an awful lot of cleaning up involved after all those potatoes...''

    In order to receive Treasury coins for your event, track guests, participants and helpers; an event organizer must send this information in a missive to sera Rayna. The rewards for the coins range from a deck of playing cards, to wine, to clothes, to Dinner with Royalty.

    The Chambers will provide advice for hosting events, ''especially for your first few,'' Page Kobe informed the group. Besides help, the Chambers lends furniture, such as tables and chairs, for socials. He encouraged denizens to speak with ''those of us who host events regularly'' for assistance.

    This chronicle will be subject to changes and corrections, as I humbly ask that the readers indicate to me through their discretion any falsehood I may have mistakenly communicated. It is by means of the conservation of the Past that we continue to serve Her Majesty and give substance to those that follow.

    In service to Her Majesty Queen Vivienne, the Lord Chamberlain, the Chronicler's Office, and the Denizenry of our Gracious Queen's Realm;

    Junior Chronicler
    Last edited by Storyplayer; 05-15-2011, 07:22 PM.